Recruitment Privacy Notice

The types of personal data we may collect and process when you apply for a role with Yokogawa:

• Identification data and contact details, including your name, photograph, address, email address, phone number and other contact information, gender, date of birth, nationality/ies, national identifiers (such as national ID/passport, or websites.
• Account registration details, such as email and password.
• Employment history, such as previous employers and job titles/positions.
• Background information, such as academic/professional qualifications, job qualifications, education, details included in your CV/résumé (which might include details of any memberships or interests constituting sensitive personal information), transcripts, and employment references.
• Employment references.
• Details of your immigration/visa status, such as work authorization.
• Other information you voluntarily provide throughout the process, including through internal or third-party assessment centers/exercises and interviews.

You can apply for a role at Yokogawa using a number of third-party career sites; for example, SEEK and LinkedIn. Doing so will connect your profile from these systems to your job application.

The types of sensitive personal data we may collect and process when you apply for a role with Yokogawa:

• Social Security Number,
• Information on disability,
• Marital status,
• Race/Ethnicity,
• Religion,
• Military Service,
• Veteran Status,
• Aboriginal/Indigenous Identification.

As part of our commitment to diversity and inclusion, where authorized by applicable laws or if necessary to comply with applicable laws, we will ask you to provide demographic information such as ethnicity, or gender identity.

Please be also informed that the collection of sensitive personal data by Yokogawa depends on the region and its applicable laws. Therefore, we do not collect sensitive personal data that relates to you as a standard. Region specific information can be found in the section below called PART II. “REGION SPECIFIC TERMS”.

Personal Data Collected from Other Sources

We typically collect personal data directly from you but there may be situations where we collect personal data from other sources. For example, we may collect the following:

• Information provided by entities you have asked to support you in finding a job, including recruiting agencies, educational institutions, professional organizations, or alumni resume sharing platforms. 
• Information provided by Yokogawa personnel who have referred you for a job.
• Information provided by background-checking agencies, including (where lawful) criminal background checks, and security clearance checks (to the extent applicable to relevant government work) to verify the accuracy of information you have provided.
• Information provided by referees in response to reference requests.
• Information collected from publicly available sources, including any business social media platforms you use or other information available online.

Cookies

When you visit Yokogawa’s career site at Workday domain managed by Workday, we may use the following cookies and similar technologies to help provide you with a better, more personalized user experience.

Strictly Necessary cookies: These cookies are strictly necessary for proper functioning of this career site and to provide necessary services available through this career site. To ensure accurate session management, the Internet Protocol (IP) address of your machine will be recorded for the period of time that you visit this career site.

• Session management cookies - user, device, and session ID cookies along with timestamp cookies for timing out sessions after inactivity. These cookies expire at the end of the session.
• Routing cookies - To forward requests for a single session to the same server for consistency of service. These cookies expire at the end of the session.
• Application Security Management (ASM) cookies - To help protect web applications and infrastructure from security attacks. These cookies expire at the end of the session.

Cookies related to optional features: “Apply with LinkedIn” to allow you to apply for open positions using your LinkedIn profile. If you log into this career site through a LinkedIn profile or choose to apply to a job application via a LinkedIn profile, LinkedIn will use a third-party cookie on the career site. LinkedIn’s policies are governed by a wholly separate privacy policy and questions related to LinkedIn’s policies should be directed to that entity. By using LinkedIn to log in to or provide information to this career site, you are consenting to the third-party cookie on this Career Site.

Yokogawa does not perform any automated processing, including profiling, which produces legal effects or otherwise significantly affects you as part of the recruitment process. 

For Recruitment, Evaluation, Background Screening and Hiring Purposes

We collect and use your personal data primarily for recruitment purposes; in particular, to determine your qualifications for employment and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying out reference checks, security clearance checks or background checks (where applicable), in order to assess your suitability and eligibility for the role for which you applied, and to generally manage the hiring process and communicate with you about it. If we ask you to complete a candidate assessment with a third-party provider, we will include the results in the recruitment process.

If you are successful in the interview process, we may carry out background checks and validation of your experience and academic and professional qualifications. We will use a third-party organization to perform these checks and may share the CV and identity information that you have provided. Background checks will be completed only as permitted by applicable law.

If you accept a role at Yokogawa, the information collected during the recruitment process may form part of your personnel file.

If you are not successful in the interview process, we may keep your details so that we may reach out to you and invite you to apply for other positions that we think may be a good fit for you unless you request that we delete your application.

To Comply with Applicable Laws and Regulations and Operate Our Business

In some cases, we may process your personal data to comply with applicable laws and regulations, for example, in certain regions we are required by law to provide reports on the diversity of our recruitment talent pools to the authorities. We may also process your personal data in the performance and organization of our business and internal management, for example to conduct audits and investigations, for mergers and acquisitions, finance and accounting, archiving and insurance purposes and in the context of dispute resolution.

To Analyze, Develop and Improve Our Recruitment Activities and Yokogawa Products and Services

In order to analyze, develop and improve our recruiting activities and Yokogawa’s products and services, we may process your personal data, for example if you encountered any problems in using Yokogawa’s recruitment platform or if it is not functioning as expected. We may also conduct surveys and request your feedback on our recruiting activities.

To Maintain the Security of Our Information Management Systems

We may process your personal data as necessary to maintain the security of our websites, systems and networks. For example, we may process your personal data when investigating suspicious activity on our sites, systems and networks.

We only disclose your personal data to those who require access to perform their tasks and duties.

We will disclose your personal data to the following categories of recipients:

• Members of the Yokogawa Group around the world in order to administer the recruitment process.
• Background-checking or other screening providers and third parties that verify employment history, academic and professional achievements, and assist with the collection and preparation of applications for security clearances for relevant projects (when necessary).
• Third-party service providers that support Yokogawa’s Recruitment process (such as recruitment or executive search agencies involved in your recruitment).
• Third-party service providers that provide Yokogawa’s IT platform and provide IT maintenance and support services to Yokogawa’s IT platform.
• Third parties where you have consented or otherwise instructed Yokogawa to share your personal data.
• Third parties to comply with our legal obligations, including where necessary to abide by law, regulation or contract, or to respond to a court order, administrative, or judicial process.
• Third parties as necessary to establish, exercise, or defend against potential, threatened, or actual litigation.
• Public authorities in response to lawful requests.

We will implement appropriate measures to ensure that third-party organizations that we engage to process personal data on our behalf, process personal data in a manner consistent with this Privacy Notice and with applicable laws and regulations, and that the security and confidentiality of personal data is maintained at all times.

Yokogawa does not sell personal data that we collect or process as part of the recruitment process or any related processes.

Third party data processor list

The recipients of your personal data may be located outside of the country in which you reside. When access or transfer to a country is subject to restrictions or conditions under the applicable laws and regulations, such transfer or access will only take place to the extent permitted and where Yokogawa takes appropriate safeguards (e.g., execution of standard contractual clauses or code of conduct) and/or conducts transfer impact assessments as required

The IT platform storing your personal data is located in Ireland

Your personal data will be stored in accordance with applicable laws and regulations and kept as long as needed to carry out the purposes described in this Privacy Notice or as otherwise required by applicable laws and regulations.

Depending on where you are located, you may have certain rights under applicable laws and regulations in relation to our processing of your personal data. These may include the right to:

• Access your personal data as processed by us.
  You may have the right to request access to the personal data processed by us. You may have the right to obtain a copy of your personal data processed by us. For additional copies, we may charge a reasonable fee based on our administrative cost.
• Have incorrect personal data rectified.
  You may have the right to request us the rectify inaccurate personal data concerning you.
• Have your personal data deleted.
  Under certain circumstances you may have the right to request us to delete your personal data as processed by us.
• Restrict the processing of your personal data.
  Under certain circumstances you may have the right to obtain from us restriction of our processing of your personal data. In such case, your personal data will be marked and will only be processed by us for limited purposes.
• Object to further processing of your personal data.
  Under certain circumstances you may have the right to object, on grounds relating to your particular situation, at any time to our processing of your personal data.
• Request data portability
  You may have the right to receive your personal data as provided by you to us, in a structured, commonly used and machine-readable format and you may have the right to transmit those data to another entity.
• Withdraw your consent.
  If you have provided us with consent regarding certain processing of your personal data, you can withdraw this consent at any time by contacting us, using the contact details provided below. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal data conducted in reliance on lawful processing grounds other than consent.
• Request information on the categories of third parties to whom your personal data was disclosed.
  You may have the right to obtain from information about the categories of third parties to with whom we have disclosed your personal data.
• Raise a complaint to the competent data protection authority about our processing of your personal data.
  For more information, please contact the competent data protection authority

You, or an authorized individual who we can verify is acting on your behalf, can exercise the applicable rights by contacting us using the contact details included in the section “How to Contact Us” below.

Our legal basis for collecting and using your personal data as described in this Privacy Notice is as follows:

Consent: In some cases, we ask you for your consent to process your personal data. You can withdraw your consent at any time. If you would like to withdraw your consent, you can do so by contacting us as provided in the “How to Contact Us” section below.

Legitimate Interest: We process certain personal data for our legitimate interests. These legitimate interests include, for example, administering an efficient recruitment process and managing applicants effectively. We will rely on our legitimate interests for processing personal data only after balancing our interests and rights against the impact of the processing on individuals.

Performance of a Contract: We process personal data to perform our obligations under an agreement we have with you or to take steps prior to entering an employment contract with you, where you are considered for employment. For example, we use your personal data to make you a job offer or complete a contract of employment with you.

Other Legal Bases: In some cases, we may have a legal obligation to process your personal data, such as in response to a court or regulator order. We also may need to process your personal data to protect vital interests, or to exercise, establish, or defend legal claims.

The security of your personal data is important to us. To protect your personal data against accidental or unlawful destruction, loss, use, or alteration and against unauthorized disclosure or access, we use technical and organizational measures that provide a level of security appropriate to the risk of processing your personal data. However, the security of information transmitted through the internet can never be guaranteed. You are responsible for maintaining the security of your password or other form of authentication involved in accessing password-protected or secured areas of any Yokogawa recruitment web page. Access to and use of password-protected and/or secure areas of any Yokogawa recruitment web pages is restricted to authorized users only.

This Privacy Notice may be amended or revised from time to time at Yokogawa’s discretion. The most recent document is available via Yokogawa’s careers web pages. If we make any material changes, we will provide notice on this page prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

If you have any questions about this Privacy Notice, wish to exercise your rights or to contact our Global Lead Privacy & Data Protection, please submit your request through our contact point below:

Yokogawa Electric Corporation and Yokogawa Affiliates

2-9-32, Nakacho, Musashino-shi, Tokyo 180-8750, Japan

Contact Point: Global Privacy and Data Protection team

Email: privacydataprotection@yokogawa.com

Yokogawa will respond to your request within a reasonable time frame or as required by law.

Please be informed that the above-mentioned address is relevant for all issues relating to this Privacy Notice, unless different addresses for certain jurisdictions are indicated in Part II, below.

When personal data collection and processing (i) occurs in Japan, or (ii) concerns data of individuals located in Japan; the Japanese Act on the Protection of personal data applies.

Regarding this Privacy Notice, the following additions will be applied to PART I.

Joint Utilization

Yokogawa will jointly use your personal data with the following organizations to the extent necessary and appropriate for the purposes set forth below.

• Categories of the jointly utilized personal data
  • Personal data set forth in the section “Personal Data We Collect”
• Scope of a jointly utilizing organization
  • Yokogawa Affiliates
• Utilization purposes
  • Purposes of the processing set forth in section “How We Use Your Personal Data”
• Person responsible for controlling the personal data
  • Yokogawa Electric Corporation

Transfer, Sharing or Disclosure of your Personal Data to Yokogawa Affiliates not located in Japan

When Yokogawa transfers, shares or discloses personal data held by Yokogawa Electric Corporation and its Japanese subsidiaries to Yokogawa Affiliates which are located in a country or region other than Japan, without relying on your consent as a legal basis, Yokogawa Affiliates will comply with internal code of conduct in line with the obligations stipulated in Japanese Act on the Protection of Personal Information, that is commonly applied to providers and recipients within Yokogawa Affiliates.

Japan Data Privacy Contact

Your request will be made in accordance with procedure specified in the provisions of matters concerning procedures for responding to "Requests for Disclosure” and the Contact Point for Inquiries of respective following privacy policy of each website of Yokogawa Affiliates in Japan. You can find websites of Yokogawa Affiliates in Japan through here.

If you are not sure where to contact us, please contact us by the following.

Yokogawa Electric Corporation and Yokogawa Affiliates

2-9-32, Nakacho, Musashino-shi, Tokyo 180-8750, Japan

Contact Point: Global Privacy and Data Protection team

Email: privacydataprotection@yokogawa.com

The General Data Protection Regulation (the ‘GDPR’) and its relevant regulations and rules apply (i) when your personal data is processed by a Yokogawa Affiliate located in the EEA, or (ii) if you are located in the European Economic Area (the ‘EEA’) and your personal data is processed by us for the purpose of providing you with services or products.

Legal Basis for Processing Personal Data

Our legal basis for collecting and using your personal data as described in this Privacy Notice is as follows:

Contract Performance (Article 6 (1) (b) GDPR) and/or Legitimate Interest (Article 6 (1) (f) GDPR)

• To take steps at your request prior to entering into a contract and to determine your qualifications for employment and to reach a hiring decision,
• To verify your identity,
• To answer your requests or inquiries,
• To provide you with access to specific information.

Consent (Article 6 (1) (a) GDPR) and/or Legitimate Interest (Article 6 (1) (f) GDPR)

• To manage the hiring process and communicate with you about it,
• To analyze, develop and improve our recruiting activities and Yokogawa’s services
• To contact you in the context of a satisfaction surveys or request for feedback,
• To carry-out background checks or any other relevant checks (if permitted by law),
• To conduct business and internal management operations e.g. to conduct audits and investigations, for merges & acquisitions etc,
• To process information, you provided us with your application, which are not required by the job advertisement.

Compliance with Legal Obligations (Article 6 (1) (c) GDPR and/or Legitimate Interest (Article 6 (1) (f) GDPR)

• To comply with employment-related requirements and other applicable laws e.g. regarding provision of reports on the diversity of our recruitment talent pools to the authorities,
• To keep our Websites, Applications and information technology systems secure and to detect and prevent illegal activity, including fraud,
• As reasonably necessary to establish or preserve a legal claim or defense, to prevent fraud or other illegal activities, including attacks on our information technology systems.

Personal Data We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Citizenship status,
• City of Birth,
• Country of Birth,
• Date of Birth,
• Gender,
• Primary Nationality,
• Disability (optional),
• Marital Status (optional),
• Address (optional),
• Websites (optional).

International Data Transfer

In the event that we transfer your personal data outside the EEA, we ensure that your data is protected in a manner which is consistent with the GDPR. Therefore, we take the following measures:

• We share your personal data with Yokogawa Affiliates outside the EEA only under an applicable adequacy decision or if they have entered with us into a data transfer agreement with the EU Standard Contractual Clauses for the protection of personal data.
• We transfer personal data to third parties (see the categories of third parties listed in the section “Disclosure of Data” under Part I), who are located outside the EEA, only under an applicable adequacy decision or if the recipient has (i) entered into EU Standard Contractual Clauses with us or (ii) implemented Binding Corporate Rules in their organization. You may request further information about the safeguards implemented in relation to specific transfers by contacting our Data Privacy Organization for the EEA (see contact details below).

EEA Data Privacy Contact

Yokogawa’s EEA privacy representative can be contacted at:
Attention: Yokogawa Privacy and Data Protection Team
Mail: P.O. Box 163, 3800 AD Amersfoort, The Netherlands
Email: privacydataprotection@yokogawa.com

The UK General Data Protection Regulation (the ‘UK GDPR’) and its relevant regulations and rules apply (i) when your personal data is processed by a Yokogawa Affiliate located in the UK, or (ii) if you are located in the UK and your personal data is processed by us for the purpose of providing you with services or products.

Legal Basis for Processing Personal Data

Our legal basis for collecting and using your personal data as described in this Privacy Notice is as follows:
Contract Performance (Article 6 (1) (b) UK GDPR) and/or Legitimate Interest (Article 6 (1) (f) UK GDPR)

• To take steps at your request prior to entering into a contract and to determine your qualifications for employment and to reach a hiring decision,
• To verify your identity,
• To answer your requests or inquiries,
• To provide you with access to specific information.

Consent (Article 6 (1) (a) UK GDPR) and/or Legitimate Interest (Article 6 (1) (f) UK GDPR)

• To manage the hiring process and communicate with you about it,
• To analyze, develop and improve our recruiting activities and Yokogawa’s services,
• To contact you in the context of a satisfaction surveys or request for feedback,
• To carry-out background checks or any other relevant checks (if permitted by law),
• To conduct business and internal management operations e.g. to conduct audits and investigations , for merges & acquisitions etc,
• To process information you provided us with your application, which are not required by the job advertisement.

Compliance with Legal Obligations (Article 6 (1) © UK GDPR and/or Legitimate Interest (Article 6 (1) (f) UK GDPR)

• To comply with employment-related requirements and other applicable laws e.g. regarding provision of reports on the diversity of our recruitment talent pools to the authorities,
• To keep our Websites, Applications and information technology systems secure and to detect and prevent illegal activity, including fraud,
• As reasonably necessary to establish or preserve a legal claim or defense, to prevent fraud or other illegal activities, including attacks on our information technology systems.

Personal Data We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• City of Birth,
• Address (optional),
• Websites (optional).

International Data Transfer

In the event that we transfer your personal data to a third country, we ensure that your personal data is protected in a manner which is consistent with the UK GDPR. Therefore, we take the following measures:

• We share your personal data with Yokogawa Affiliates located in a third country only under applicable adequacy regulations or if they have entered with us into a data transfer agreement with the UK Standard Contractual Clauses for the protection of personal data.
• We transfer personal data to third parties (see the categories of third parties listed in the section “Disclosure of Data” under Part I), located in a third country only under applicable adequacy regulations or if the recipient has (i) entered into UK Standard Contractual Clauses with us or (ii) implemented Binding Corporate Rules in their organization. You may request further information about the safeguards implemented in relation to specific transfers by contacting our UK privacy representative (please find the contract details below).

UK Data Privacy Contact

The privacy representative of Yokogawa Electric Corporation in the/UK can be contacted at:
Attention: Yokogawa Data Protection Group
Mail: P.O. Box 163, 3800 AD Amersfoort, The Netherlands
Email: privacydataprotection@yokogawa.com

This section applies to U.S. residents.

General Information

We do not intend for our recruitment portal to be used by children, and we do not seek to collect any personal information from children under the age of 16. If any child should provide us with personally identifiable information, a parent or guardian may notify us as provided below and we will delete such information from our records.

Please note that we do not engage in the sale of personal data to third parties at this time.

Personal Data We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Date of Birth,
• City of Birth,
• Gender (optional),
• Race/Ethnicity (optional),
• Veteran Status (optional),
• Disability (optional),
• Address (optional),
• Websites (optional).

Specific Rights for California Residents Only

The California Consumer Privacy Act (the ‘CCPA’) and its relevant regulations and rules apply when you are a resident of California.

Sharing and Disclosure

We have access to your personal data, and we may share, transfer, disclose personal data for business purposes as further described in the Part I of this Privacy Notice. The categories of personal data that we may disclose, or we may have disclosed within the preceding 12 months, for a business purpose may include:

• Personal Identifiers (unique personal identifier, name, unique pseudonym or user alias, customer number or account name, postal address, telephone numbers, email address, online identifier, internet protocol address, cookies, beacons, pixel tags, mobile ad identifiers, or other similar technology; or other forms of persistent or probabilistic identifiers that can be used to identify a particular consumer or device).
• Commercial information:(e.g., products or services purchased or considered; other purchasing or consuming histories or tendencies).
• Internet or other electronic network activity information (browsing history and information regarding consumer’s interaction with Yokogawa Websites, or Yokogawa Applications or advertisement).
• Professional or employment-related information.

Please note that we do not engage in the sale of personal data to third parties at this time.

Your Rights Over Your Personal Data

In addition to the rights you may have as described in Part I of this Privacy Notice, under the CCPA, you have to right to:

• Right to request to know about personal data collected, disclosed, shared or sold.
  • To know the categories of personal data that we have collected about you;
  • To know/access the specific pieces of personal data that we have collected about you;
  • To know the categories of sources from which personal data was collected;
  • To know the business or commercial purpose for collecting, or sharing or selling, personal data;
  • To know the categories of personal data that was shared with, or sold to third parties about you; and
  • To know the categories of third parties to whom the personal data was disclosed.
• Right to Opt-Out of sharing or selling of personal data to third parties
  If we share or sell your personal data to third parties (as sharing, selling and third parties are defined under CCPA) you have the right to direct us to stop sharing or selling to third parties your personal data by submitting a verified request to opt-out of sales of sharing of your information and we will record your instructions. You may submit a request to opt-out of sharing or sales by sending an email to privacydataprotection@yokogawa.com　with the subject line “Do not Share or Sell My Personal Information-CA”, you may also submit a request by calling us at 1-(877)-412-1770. Note that at this point in time we do not share or sell your personal data to third parties.

How to Submit a Request to Know, Correct, Limit the use/disclosure, or Delete

You may submit a request to know, correct, limit the use/disclosure, or delete through or by calling us at 1-(877)-412-1770 Please note that any requests may be subject to verification of the identification of the requestor. The method we would use to verify your identity will be different depending on the manner and context in which your data was collected and may require the provision by you of such personal data as may be necessary to match you to our records of you (if any). You may be entitled to use an authorized agent to exercise your rights on your behalf and, if you choose to do so, such an agent may contact us in the same manner as described above and will also be required to satisfy our verification of its own identity and its authority to act on your behalf.

The General Personal Data Protection Law, Law No. 13,709/2018 (the LGPD) and its relevant regulations and rules apply (i) when your personal data (“Personal data” as used and defined in the PIPA) is processed by a Yokogawa Affiliate located in the Brazilian territory, (ii) if you are located in the Brazilian territory, (iii) when the processing concerns personal data collected in the Brazilian territory, or (iv) when the objective of the processing is to offer or supply goods or services to individuals located in the Brazilian territory.

Legal Basis for Processing Personal Data

The Brazilian General Data Protection Law requires us to provide you with information on the legal basis of the processing of your personal data, which are: Article 7 V LGPD (“Contract Performance”) – e.g. to take steps at your request prior to entering into a contract; Article 7 II LGPD (“Compliance with Legal Obligations”); Article 10 I and II LGPD (“Legitimate Interest”) – e.g. to manage the hiring process and communicate with you about it, or to analyze, develop and improve our recruiting activities and Yokogawa’s services; Article 7 I LGPD (“Consent”) - e.g. we process information you provided us with your application, which are not required by the job advertisement.

Personal Data We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Citizenship Status,
• Country of Birth,
• Gender,
• Martial Status,
• Primary Nationality,
• City of Birth (optional),
• Additional Nationalities (optional),
• Disability (optional),
• Military Service (optional),
• Address (optional),
• Websites (optional).

International Transfer of Personal Data

In the event that we transfer your personal data to a party located in a foreign country, we ensure that your personal data is protected in a manner which is consistent with the LGPD:

• We transfer personal data to Yokogawa Affiliates and/or third parties (see the categories of third parties listed in the section “Disclosure of Data” under Part I), who are located in a country outside the Brazilian territory, (i) if such country provides a level of security to personal data that is adequate to the provisions of the LGPD or (ii) if the receiving party offers and proves guarantees of compliance with the principles and your rights and the regime of data protection provided in by the LGDPR, in the form of standard contractual clauses.

Data Privacy Contact

In case you are resident in Brazil you can contact us directly see below our contact.
Attention: Yokogawa Data Protection Group
Rua: Alameda Xingu, 850 - Alphaville, Barueri - SP, 06455-030
Email: ysa-dpo@yokogawa.com
As soon as we become aware of your need reported in the e-mail, we will contact you for proper assistance.

The Personal Information Protection Act (the ‘PIPA’) and its relevant regulations and rules apply (i) when your personal data (“Personal Information” as used and defined in the PIPA) is processed by a Yokogawa Affiliate located in the Republic of Korea, or (ii) if you are located in the Republic of Korea and your Personal Information is processed by us for the purpose of providing you with services or products.

Personal Data We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Citizenship Status,
• Country of Birth,
• Date of Birth,
• Gender,
• Primary Nationality,
• Disability (optional),
• Address (optional),
• Websites (optional).

You may not agree to the collection of Personal Information other than the minimum information required for job application. Even if you choose not to provide any Personal Information other than the minimum required for job application, Yokogawa will not reject your job application.

Provision of Personal Information

Yokogawa does not provide Personal Information to Yokogawa Affiliates and/or third parties without your consent, unless otherwise permitted by applicable laws.

Currently, Yokogawa provides Personal Information to Yokogawa Affiliates with your consent. The details of such provision are as follows

• Recipient: Yokogawa Affiliates (including the Yokogawa Affiliate company to which you are applying)
• Country of the recipient: Please refer to the list of Yokogawa’s Affiliates in Part I of this Privacy Notice.
• Purpose of use by the recipient: Administration of the recruitment process
• Categories of Personal Information to be transferred: Corresponding to the types of Personal Information described in the section “Personal Information We Collect” above
• Time and method of transfer: Whenever necessary, transferred via communications network
• Use and retention period: Corresponding to the retention period described in the section “Data Retention” under Part I of this Privacy Notice

You may decline to consent to the provision of your Personal Information. However, if you decline to consent, you may not be able to apply for a role with Yokogawa.

Entrusted Processing of Personal Information

Yokogawa entrusts certain tasks related to the recruitment process to third parties as follows in addition to third-party data processors in Part I of the Privacy Notice. Yokogawa stipulates the matters necessary for the entrusted party to safely process Personal Information and carries out supervision to ensure such safe processing in accordance with the PIPA.

• Entrusted company (Contact Information): First Advantage Korea
  (clientandcandidatecare@fadv.com / +82-(0)2-512-3931)
• Entrusted operation: Background screening and verification
• Use and retention period: Only for as long as it serves a purpose of processing
• Entrusted company (Contact Information): Hanaro Medical Foundation (+82-(0)2-590-1111)
• Entrusted operation: Medical checkup
• Use and retention period: Within the period permitted by relevant laws and regulations, such as the Medical Service Act

Overseas Transfer of Personal Information

The recipients of your Personal Information may be located overseas. See list of Yokogawa Affiliates and third-party data processors located overseas in Part I of the Privacy Notice. When transferring your Personal Information overseas, Yokogawa stipulates the matters necessary for the recipient to safely process Personal Information and carries out supervision to ensure safe processing in accordance with the PIPA.

You may decline to consent to overseas transfer of your Personal Information. However, if you decline to consent, you may not be able to apply for a role with Yokogawa.

Procedures and Methods for the Destruction of Personal Information

The procedures and methods for the destruction of Personal Information are as follows:

1. Destruction procedure: If the retention period as described in the section “Data Retention” under Part I of this Privacy Notice expires, Yokogawa will immediately destroy the relevant Personal Information.
2. Destruction method: Personal information printed on paper will be shredded by a shredder or destroyed by incineration, while Personal Information stored in electronic file format will be deleted using technical means that cannot regenerate the record.

Chief Privacy Officer and Division in Charge of Personal Information Protection

The Privacy Officer and the division in charge of personal information protection are designated as follows to ensure the protection of personal information and handle complaints and remedies related to the processing of personal information. You may contact them below to make inquiries or raise complaints regarding privacy issues.

• Chief Privacy Officer: Hyundo Jung
• Division in charge of personal information protection: Corporate Management Division
• Contact: (Email) YKO-ykomis@yokogawa.com, (Phone) +82-(0)2-2628-6000

When personal data (“Personal Information” as used and defined in the POPIA) processing occurs by a responsible party (i) regarding Personal Information in the Republic of South Africa (the “Republic”), (ii) domiciled in the Republic, or (iii) not domiciled in the Republic but makes use of automated means or non-automated in the Republic of South Africa, South Africa’s Protection of Personal Information Act (POPIA) applies.

Personal Information We Collect

The types of personal data we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Citizenship Status,
• City of Birth,
• Country of Birth,
• Date of Birth,
• Gender,
• Marital Status,
• Primary Nationality,
• Race/Ethnicity,
• Region of Birth,
• Religion,
• Disability (optional),
• Address (optional),
• Websites (optional).

Transfer of Personal Information outside the Republic

In the event that we transfer your Personal Information to a party located in a foreign country, we ensure that your Personal Information is protected in a manner which is consistent with the POPIA:

• We transfer Personal Information to Yokogawa Affiliates and/or third parties (see the categories of third parties listed in the section “Disclosure of Data” under Part I), who are located outside the Republic, only under a binding agreement which: i) effectively upholds principles for reasonable processing of the information that are substantially similar to the conditions for the lawful processing of Personal Information relating to a data subject who is a natural person and, where applicable, a juristic person; and ii) includes provisions, that are substantially similar to this section, relating to the further transfer of Personal Information from the recipient to third parties who are in a foreign country

Your Rights Over Your Personal Information
The right to raise a complaint to a data protection authority about our collection and use of your Personal Information, as explained in Part I, can be exercised by using the relevant form prescribed by the Information Regulator, and sending the completed form to: POPIAComplaints@inforegulator.org.za.

When personal data processing occurs (i) by a responsible party located in the countries under the control of Yokogawa Middle East & Africa B.S.C, being: the United Arab Emirates, Saudi Arabia, Qatar, Kuwait, Bahrain, Oman, Egypt, Algeria, Morocco, Tunisia, Congo, Angola, Nigeria, and Mozambique (the “YMA Region”), or (ii) concerns personal data of individuals located within the YMA Region, the Data Protection Laws applicable to the relevant country within the YMA Region applies.

Legal Basis for collecting, processing and /or Transferring your Personal Data

Notwithstanding the provisions of the Privacy Notice in this regard, and to the extent required under the applicable Data Protection Law, we will obtain authorization from, or notify the relevant Personal Data Protection Authority before collecting, processing and /or transferring your personal data.

If the collection, processing and/or transfer of your personal data, is conditioned to certain requirements under the applicable Data Protection Law, such as the appointment of a data protection officer, external auditor, obtention of a license, or otherwise, we will comply with such requirements before proceeding with any collection, processing and /or transfer of your personal data.

If required - under the applicable Data Protection Law - to draw up a document setting the security measures, rules, and procedures applicable to the collection, processing and/or the transfer of your personal data, detailing the security levels, the resources to be protected, and the duties and responsibilities of the persons accessing to your personal data, such as standard contractual clause “SCC” or binding corporate rules “BCR, we will be complying with the same before collecting, processing and/ or transferring your personal data.

If your personal data is processed by a third party, we ensure that we shall select a service provider that can give us sufficient guarantees in respect of technical security measures to protect your personal data. If required under the applicable Data Protection Law, we commit to enter in a written contract that binds us with the service provider, to ensure that such service provider will act solely under our instructions

Collection, Processing, and Transfer of your Sensitive Personal Data

If the collection, processing, and/or the transfer of your sensitive personal data or certain sensitive personal data is restricted or not permitted under the applicable Data Protection Law, we will not be requesting you to provide such sensitive personal data.

If the collection, processing and /or the transfer of sensitive personal data is conditioned to observe specific requirements under the applicable Data Protection Law, such as the obtention of an authorization from the relevant Data Protection Authority, we will be observing the same before collecting, processing and/or transferring your sensitive personal data.

Use of your Personal Data

Except as specified in this Privacy Notice, we commit that we will not use your personal data for other purposes without your prior written approval.

Disclosure of your Personal Data

Notwithstanding the provisions of the Privacy Notice, and to the extent required under the Data Protection Applicable Law, we hereby ensure that only the authorized persons will be entitled to access your personal data.

If required under the applicable Data Protection Law, we will:

• Create different levels of access permissions, on a need-to-know basis, depending on the position of the authorized persons that are entitled to access your personal data.
• Ensure the identity of the persons who want to access your personal data or the identity of the parties to whom your personal data will be disclosed.
• keep a record of who accesses your personal data, time of access, and reason of access to ensure traceability of its use.

Retention of your Personal Data

Notwithstanding the provisions of the Privacy Notice in this regard, we will delete your personal data once the purpose for which your personal data was collected is achieved, or as otherwise required by applicable Data Protection Laws.

If you are not successful in the interview process, we will delete your personal data, unless you agree to maintain such data, so that we may reach out to you and invite you to apply for other positions that we think may be a good fit for your profile.

Personal Data Infringement

Notwithstanding the security measures that will be taken by us under the Privacy Notice, and to the extent required by the applicable Data Protection Law, we shall immediately, upon becoming aware of any infringement or breach of your personal data, report such situation and the results of our investigation (including our actions of remedy and the timeframe of remedy), to you / and or the Data Protection Authority (as applicable).

The Personal Information Protection Law and its relevant regulations and rules (collectively, “PIPL”) of the People’s republic of China shall govern when personal data (“Personal Information” as used and defined in PIPL) collection and processing (i) occurs in China, or (ii) concerns Personal Information of individuals located within the territory of China for the purpose of providing services or products or analyzing and evaluating the individual’s behavior.

Lawful Basis for Processing Personal Information

Yokogawa processes your Personal Information pursuant to the following lawful bases in accordance with the PIPL:

Consent – Yokogawa processes your Personal Information pursuant to your consent (your acceptance to this Privacy Notice). Yokogawa may also process Personal Information based on other legal grounds such as:

Contract Conclusion or Performance – Yokogawa processes your Personal Information in order to conclude a contract with you or your organization upon your request or exercise its rights and perform its obligations under a contract with you.

Compliance - Yokogawa processes your Personal information in order to perform or comply with its legal or regulatory obligations.

Disclosed Personal Information - Yokogawa may process your Personal Information that is already disclosed by you or otherwise lawfully disclosed, within a reasonable scope in accordance with the PIPL, and the processing of Personal Information is not expressly rejected by you and has no significant impact on your personal rights and interests.

Public Interest – when Yokogawa performs necessary actions in the public interest and the Personal Information is processed with reasonable limits.

Personal Information We Collect

The types of Personal Information we collect and process when you apply for a role with Yokogawa:

• Family Name,
• Given Name,
• Email Address,
• Phone Number,
• CV,
• Work Authorization (indicate whether the candidate is authorized to work in the country the candidate applied),
• Address (optional),
• Websites (optional).

Cross-Border Transfer

We use a global Human Recourse Management System within the Yokogawa Group. This may result in the transfer of some of your Personal Information between various Yokogawa Affiliates located in different countries. Also, it may involve overseas information processing service providers designated by Yokogawa from time to time.

In accordance with the requirements of PIPL, we will take necessary technical measures, such as encryption during the transmission process and conclude Personal Information transmission /processing agreement with the information recipient or co-processor to clarify the rights and obligations between the parties concerning your Personal Information and ensure the security of your Personal Information during cross-border transmission and processing.

Your Rights Over Your Personal Information

In addition to the rights you may have as described in Part I of this Privacy Notice, under the PIPL, you have the following rights relating to our processing of your Personal Information:

• You may request us to explain our Personal Information processing rules when necessary.
• You may request to delete your personal Information:
  •If we process your Personal Information in violation of laws and regulations;
  •If we collect and process your Personal Information without your consent;
  •If our processing of Personal Information violates an agreement with you;
  •If you withdraw your consent;
  •If you no longer use our products or services, or you cancel your account;
  •if we no longer offer you products or services.

If we decide to respond to your request for deletion, we will also notify the entities that have obtained your Personal Information from us and ask them to delete them in a timely manner, unless otherwise stipulated by laws and regulations, or if these entities are authorized by you independently.

When you delete Personal Information, we may not delete the corresponding Personal Information in our backup system immediately but will delete the Personal Information when the backup is updated.

Respond to Your Request

Please send your inquiry, request, or complaint regarding your Personal Information to the following email and we will reply to you within 30 business days. For security reasons, we may ask you to verify your identity before processing your request.

Mail to: YCN-InfoSec@cs.cn.yokogawa.com